Conferencing & Meeting Rooms
Audio and video conferencing plus meeting-room kit, one-tap to start
This covers two parts: the software side, business licences for audio and video conferencing such as Zoom, Microsoft Teams or Cisco Webex so people in different places can meet; and the meeting-room side, the camera, mic, screen and one-tap console (often called a Teams Room or Zoom Room) so you walk in and start a meeting in one tap without fiddling with cables and a laptop. The provider helps choose the platform, supply the hardware and install it.
Companies running cross-site meetings that want to upgrade meeting rooms or standardise a video platform, especially hybrid SMEs that meet branches or clients regularly.
Same product, different names.
Each carrier brands this differently — here’s how to recognise it when you compare quotes.
The honest pros and cons.
Benefits
- One platform for video, voice and screen sharing, with people inside and outside
- One-tap to start in the room, no cable juggling, saving time and fewer hiccups
- Business licences come with official support, security and an admin console
- Scale by number of seats or rooms as the company grows
- One vendor picks the platform, supplies the kit and installs it, no self-sourcing
Watch-outs
- Room hardware is an upfront cost; a well-equipped room can run well over HK$10,000
- Software licences are per seat per month, which adds up with more users
- Video quality depends on the office network; low bandwidth causes lag
- Cross-platform calls (e.g. Teams joining a Zoom meeting) can need extra setup
Indicative: software licences run roughly HK$50–200 per seat/month (depending on Zoom/Teams/Webex tier); meeting-room hardware is about HK$8,000 to HK$30,000+ per room (one-off) by size and brand, with installation usually quote-based.
Common questions
Q01We already have Teams, do we still need a separate conferencing solution?
Q02How do I choose between a Zoom Room and a Teams Room?
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